Proxy voting
Also called: Proxy; proxy holder
A proxy is a written authorization in which an owner who cannot attend a meeting appoints someone else — the proxy holder — to vote their interest. A general proxy lets the holder vote however they see fit; a directed or limited proxy tells the holder how to vote on specific items.
Proxies count toward quorum, which is why associations solicit them ahead of the annual meeting. The rules come from state law and the bylaws: some states restrict or forbid proxies for director elections, many limit how long a proxy is valid, and most let the owner revoke it by attending in person.
Boards should check every proxy against the owner roster, keep the originals with the meeting records, and never fill in a blank proxy on an owner's behalf.
Read more
- The playbook for self-managed HOAs
- How healthy is your HOA? A 20-question diagnostic
- Free HOA quorum calculator